How self storage software is priced
Four billing models cover almost every platform a storage operator will shortlist, and the model matters as much as the headline rate because it decides how your bill grows as you add units, add facilities, or lean harder on payments. A single 200-unit site and a growing multi-site portfolio are punished — or rewarded — very differently by the same price tag.
Per unit
The most storage-native model: you pay a small monthly rate per unit, so the bill scales with the size of your facility. Unit Trac publishes from about $0.70 per unit per month (with a monthly minimum), and QuikStor lists cloud pricing from roughly $1 per unit per month. Per-unit pricing is transparent and fair for small and mid-size facilities, and it lets you forecast cost directly from unit count — but confirm the monthly minimum, since a small facility can hit a floor that makes the effective per-unit rate higher than the headline.
Flat monthly
A predictable single subscription regardless of unit count. Easy Storage Solutions starts around $90/mo, and Storeganise also publishes flat monthly pricing from about $90/mo. Flat pricing is easy to budget and can be a bargain for a larger single site, but a very small facility may pay more per unit than a per-unit plan would charge. Watch for what the flat fee excludes — websites, access control and payment processing are common add-ons.
Quote-based
Most of the established, feature-deep platforms publish no rate card. SiteLink, Storable Edge, Stora, Self Storage Manager, Yardi Breeze and Tenant Inc all price by quote or demo. Quote-based is not automatically more expensive, but it removes your ability to screen on price up front and shifts leverage to the sales process — so the written-quote discipline below matters most here. With the Storable platforms in particular, much of the value depends on which marketplace add-ons and payments you switch on, so the base quote is only part of the true cost.
Free / near-free
Genuinely free, full-featured storage software is rare. WebSelfStorage from U-Haul is the best-known free-to-use option, but it is tied to the U-Haul ecosystem and carries a per-confirmed-reservation fee plus a monthly rate rather than being truly free. Treat “free” as a starting point to evaluate, not a long-term plan, and confirm exactly where the fees begin.
Free options and trials
Trialing the workflow with your own units and tenants before committing budget is the cheapest way to de-risk the choice. The catalog splits into near-free options and quote-based platforms that typically offer a guided trial or demo:
- WebSelfStorage — free-to-use management software from U-Haul, monetized through a per-reservation fee and a monthly rate; a reasonable starting point for a small facility inside the U-Haul ecosystem.
- Unit Trac and QuikStor — low, transparent per-unit pricing that keeps a small facility’s bill modest.
- Stora, SiteLink and other quote-based platforms — typically arrange a demo and guided trial; ask for a sandbox with your own unit mix before you sign.
A free or near-free tier is a trial mechanism, not a full plan. Confirm which modules are excluded before you rely on it — payments, websites and access control are commonly the first things billed separately.
What is bundled versus billed separately
Self storage runs on online rentals, payments and access control — yet those are frequently priced outside the base subscription. Read the boundaries closely, because the number that looks low may not include the feature you are buying the software for:
- Payment processing is almost always a separate, per-transaction cost on top of the subscription, and on some platforms you must use the vendor’s own processor to unlock autopay and reconciliation.
- Websites and marketing are often an add-on module rather than part of the management fee, even when the platform advertises an “included” site.
- Access control usually depends on gate/keypad hardware and, for platforms like SpiderDoor, a monthly software fee plus hardware — budget the hardware separately from the software line.
Map the specific capabilities your facility depends on to what the quote actually covers, then price that — not the advertised entry rate.
Payment-processing fees
If you collect card or ACH payments through the platform — and tenants on autopay are exactly the case where you will — the processing fee is a recurring cost that sits outside the subscription and scales with revenue, not unit count. Integrated payments (as in the Storable platforms and most all-in-one suites) are convenient but can lock you to the vendor’s processor, while lighter platforms may let you connect Stripe or your own gateway. On a facility running most of its rent through the app, a fraction of a percent difference in the effective rate can outweigh the monthly software fee — so ask for the exact card rate and ACH rate, and whether you can bring your own processor.
Onboarding, migration and setup
Configuration, tenant-data migration and training frequently land in year one and are not always in the monthly rate — and in self storage, migration is the riskiest and most expensive part, because you are moving live balances, stored payment methods and gate permissions. Quote-based platforms like SiteLink, Storable Edge and Self Storage Manager usually include a guided onboarding you should get scoped in writing. Ask who imports your tenant list and balances, who re-enrolls autopay, and who re-integrates the gate — and how many training hours are included — because a low monthly rate with a heavy setup lift can cost more in year one than a higher subscription with self-serve onboarding. See our migration checklist for the full list.
What a quote should include
Because much of this category is quote-based and the rest has per-unit, flat and add-on pricing, insist on a written quote that spells out:
- Billing model and rate — per unit, flat monthly, or quote; the exact monthly figure; and the billing frequency and any minimums.
- Unit math for your facility — the real first-bill number for your unit count and site count, not the per-unit teaser rate.
- What is bundled vs billed — confirm whether online rentals, websites, tenant portal and access control are included or added on.
- Payment-processing fees — the effective card rate and the ACH rate, and whether you can use your own processor.
- Access-control cost — gate/keypad hardware, integration fees and any per-site software fee, quoted separately.
- Onboarding and migration scope — tenant/balance import, autopay re-enrollment, gate re-integration and training as itemized one-time costs.
- Contract and renewal terms — annual-increase policy, contract length, renewal notice window and data-export terms on exit.
Ten pricing questions for a demo
- Is pricing per unit, flat monthly, or quote-based, and what is the exact monthly rate?
- For my unit count and number of sites, what does the bill actually come to, including any minimum?
- Is billing monthly or annual, and is there a contract term?
- Which capabilities I saw today — online rentals, websites, tenant portal, access control — are included versus billed separately?
- What is the card processing fee and the ACH fee, and can I bring my own processor?
- Do I have to use your payments to get autopay and reconciliation?
- What does access control cost in hardware, integration and any per-site software fee?
- Which features are paid add-ons — websites, marketing, extra sites — and what do they cost?
- What does onboarding and data migration include, who moves my tenants, balances, autopay and gate access, and what is the one-time fee?
- What is the renewal increase policy, and can I export all my data if I leave?
Scope note: this guide covers self storage software pricing — unit management, online rentals, payments, access control, websites and reporting. Figures are the visible signals each vendor published as of July 17, 2026; a written quote for your facility always governs.